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Secretarial Administrator


Salary:Starting salary is £29,000 p/a 

Working pattern:Full time, Fixed Term 


Closing date:21 July 2024 at midnight 

Looking for an exciting administrative role in the legal sector?

Join us as a Secretarial Administrator (Grade 3) and provide efficient support to solicitors by maintaining case files, drafting legal documents and managing enquiries.

You will need excellent communication and audiotyping skills to efficiently handle tasks and ensure smooth operations, from diary management to invoice processing. You will also support the delivery of client-centred legal services across the network.

This role offers diverse responsibilities, including facilities tasks and training support, making every day dynamic and rewarding. If you are an organised, fast typist who is competent using Microsoft 365 applications and thrives in a fast-paced environment, apply now and be part of our team!

About us
The Scottish Legal Aid Board (SLAB) was set up in 1987 to manage legal aid in Scotland. We are a non-departmental public body responsible to the Scottish Government. Our main purpose is to manage and continuously improve publicly funded legal assistance and to advise Scottish Ministers on its strategic development for the benefit of society.

If you wish to learn more about us and our other direct services, visit

The Civil Legal Assistance Office (CLAO) was established in its current form in 2008. The service operates through a mix of casework, assisting with referrals to other providers of legal assistance and support, delivering second tier support to other providers (including training), and partnership/development project work with local and national organisations operating in the defined geographical areas.

Further information about CLAO can be found at

Why work for us
We are an ethical organisation carrying out rewarding work that can have considerable impact on clients’ lives.

We seek high calibre people and in return, we set out to provide good training and development with rewarding working conditions. We aim to be an ‘employer of choice’. Should you come to work with us, you’ll discover that no matter what your job or level of responsibilities, you are treated as an individual, with fairness, dignity and respect.

Our stable and secure reward package includes:
• a competitive salary with potential for pay progression
• flexible working arrangements and a great holiday entitlement of 34 days per year (inclusive of public and privilege holidays) increasing after five years of continuous service
• a defined benefit pension scheme with a 6% employee contribution
• job security in a stable environment for long term career progression
• support from colleagues within a rewarding, positive work culture
• opportunities for learning and development while making a difference with challenging tasks for ultimate job satisfaction.

To find out more about working with us and our benefits, please visit

About the role
Provide efficient and high quality legal administrative and casework support to solicitors and the Head of Office across the CLAO network. In addition, the postholder has a role in supporting the delivery of client-centred and trauma informed legal services.

Due to the duties and responsibilities of this role, it is essential that it is carried out onsite.

This post is a fixed term 18-month contract on a full time basis.

If you are applying for a full time position on a part time basis (less than 35 hours per week), please give details of the number of hours and pattern of part time work you would be interested in.

Further details are supplied in our ‘General Information for Applicants’ document.

We are an equal opportunities employer, dedicated to being fair, inclusive and a place where all belong.

We welcome and encourage applications from diverse backgrounds, including groups currently underrepresented in our workforce. These include people from Black, Asian and minority ethnic backgrounds, disabled people, and LGBTQI+ people.

We will ensure that disclosure of disability status will not negatively impact anyone’s application. We are committed to guaranteeing an interview to every applicant who indicates they have a disability, in terms of the Equality Act 2010, that meets the minimum criteria for the role.

For more details about this role and a full list of essential criteria and required competencies, please see the ‘Additional Information’ section on the vacancy page of our recruitment portal.

Completed applications should be returned by Sunday, 21 July 2024 (midnight) via SLAB’s recruitment portal, however, early applications are strongly encouraged as we may close the vacancy earlier.

Application Information

To apply, please click 'apply online'. For any assistance, please email

Application Options