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Secretarial Administrator

Reference:0453 

Salary:Starting salary is £27,500 (pro rata) 

Working pattern:Part time, Permanent 

Location:Ayr 

Closing date:26 February 2024 at midnight 

Looking for an exciting administrative role in the legal sector? Join us as a part time Secretarial Administrator (Grade 3).

Reporting to the Head of Office, you'll provide efficient support to solicitors, maintaining case files, drafting legal documents, and managing enquiries.

You'll need excellent communication and computer typing skills to efficiently handle administrative tasks, from diary management to processing invoices, ensuring smooth operations. You’ll also support the delivery of client-centred legal services across the network.

This role offers diverse responsibilities, including facilities tasks and training support, making every day dynamic and rewarding. If you're an organised, fast typist who’s competent using MS Office applications and thrives in a fast-paced environment, apply now and be part of our team!

About us
The Scottish Legal Aid Board (SLAB) was set up in 1987 to manage legal aid in Scotland. We are a non-departmental public body responsible to the Scottish Government. Our main purpose is to manage and continuously improve publicly funded legal assistance and to advise Scottish Ministers on its strategic development for the benefit of society.

The Public Defence Solicitors’ Office (PDSO) was established in 1998 and is a national network of publicly employed solicitors operating from eight offices across Scotland providing criminal legal assistance. Operating as a direct service of the SLAB, we advise and represent clients, who are eligible for criminal legal aid, in relation to summary and solemn cases at every level and in Scotland’s busiest courts all over the country.

If you wish to learn more about the Scottish Legal Aid Board (SLAB) and our other direct services, please visit www.slab.org.uk. Further information about the PDSO can be found at www.pdso.org.uk.

Why work for us
We are an ethical organisation, carrying out rewarding work that can have a considerable impact on clients’ lives.

We seek high calibre people and in return, we set out to provide good training and development with rewarding working conditions. We aim to be an ‘employer of choice’. Should you come to work with us, you’ll discover that no matter what your job or level of responsibilities, you are treated as an individual, with fairness, dignity and respect.

Our stable and secure reward package includes:
• a competitive salary with potential for pay progression
• flexible working arrangements and a great holiday entitlement of 34 days per year (inclusive of public and privilege holidays) increasing after five years of continuous service
• a defined benefit pension scheme with a 6% employee contribution
• job security in a stable environment for long term career progression
• support from colleagues within a rewarding, positive work environment
• Opportunities for learning and development while making a difference with challenging tasks for ultimate job satisfaction.

To find out more about working with SLAB and our benefits, please visit www.slab.org.uk/recruitment/working-for-us.

About the role
Reporting to the Head of Office and liaising with the Network and Systems Coordinator, the Secretarial Administrator will provide efficient and high quality legal administrative and casework support to solicitors within their office and across the PDSO network. Responsibilities include managing case files and processing case documents, audio and copy typing, drafting legal documents, handling client inquiries, and managing mail. In addition, the post holder has a role in supporting the delivery of client-centred and trauma informed legal services.

This post is permanent on a part time basis (21 hours per week).

We are an equal opportunities employer, dedicated to being fair, inclusive and to being a place where all belong.

We welcome and encourage applications from diverse backgrounds, including groups currently underrepresented in our workforce. These include people from Black, Asian and minority ethnic backgrounds, disabled people, and LGBTQI+ people.

We will ensure that disclosure of disability status will not negatively impact anyone’s application. We are committed to guaranteeing an interview to every applicant who indicates they have a disability, in terms of the Equality Act 2010, that meets the minimum criteria for the role.


For more details about this role and a full list of essential criteria and required competencies, please see the ‘Additional Information’ section on the vacancy page of our recruitment portal.

Completed applications should be returned by Monday, 26 February 2024 (midnight) via SLAB’s recruitment portal. Early applications are strongly encouraged as we may close the vacancy sooner.

Application Information

To apply please click 'Apply Online'. For any assistance or queries, please email recruitment@slab.org.uk.

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